Notarial Stamp and Journal
Purchasing Your Supplies
After a notary has been commissioned, they must purchase a stamp and a journal through a third-party company. Both supplies can often be purchased together from the same vendor.
Notice: The Utah Notary Office does not have preferred vendors and does not provide or recommend companies for purchasing these supplies.
Crucial Note: When notarizing documents, you must sign your name exactly as it appears on your stamp (UCA §46-1-16(1)).
Stamp Requirements
A rectangular notarial stamp must utilize purple ink and feature a border no larger than 1 inch by 2.5 inches. The following information must be included:
Required Stamp Fields
Journal Requirements
A physical journal must consist of bound, numbered pages. Recorded acts must proceed chronologically. For remote online notarizations only, an electronic journal may be used.
Your journal should provide clear space to capture a place to indicate the journal owner.
Required Notarial Act Information to Record
Ensure your journal captures each of these data points for every notarial act:
- The date and time
- The type of notarial act performed
- The title or a description of the document being notarized
- Record of the satisfactory evidence of identity used
- An indication of an oath or affirmation
- The signature, printed name, and address of the individual who the notarization is performed for (the signer)
- An indication of a fee charged